ASLA-ALIA Release Recommended Minimum Staffing Levels Table

ASLA-ALIA Release Recommended Minimum Staffing Levels Table

ASLA and ALIA have released the long-awaited update to the recommended minimum staffing levels for Australian school libraries.

ABSTRACT: "Since the publication of the Australian Library and Information Association (ALIA) and Australian School Library Association (ASLA) Learning for the future: developing information services in schools (LFTF), 2nd edition in 1993, school leaders and teacher librarians have referred to Table 6: Recommended minimum information services centre staffing as a guideline for staffing levels in school libraries.
 
"In the 21st century school libraries are expected to provide quality services, effective resourcing and relevant skill development for all learners in their community. To achieve these goals, it is essential that school libraries are well staffed. There is extensive documentation that well-staffed and resourced school libraries have a significant positive effect on student learning outcomes. An exemplary school library is underpinned by professionally qualified library staff using their knowledge, core skills and expertise to support the learning and teaching as well as to provide for recreational reading." (ASLA, 2020).

Read the full guide on the ALIA website.

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Parent Brochure A Big Hit

Success Story: Parent Brochure A Big Hit

Carol Grantham promoted the parent brochure at her school open day - with great success

After discussion with my school leadership team, the Students Need School Libraries parent brochure is now included in the school prospectus that is given to visitors and prospective parents. At our Open Day, we talked to tour groups about the role of the teacher librarian and the library programs that we offer, making reference to the brochure. We also suggested that the questions on the back of the brochure can be used as a guide as to what to look for and ask when visiting other school libraries. The response was very positive with people looking in their packs to find the brochure and many saying they would definitely use it when visiting other schools.

We really need parents to be asking questions about the staffing and resourcing of the library and school tours and open days are a golden opportunity. If you haven't already looked at the brochure I encourage you to download a copy and use it when talking to parents.

Written by Carol Grantham

Thanks to Carol Grantham from St Aloysius College in Adelaide, SA, for sharing this success story. If you have a story you would like to share, we'd love you to get in contact with us. 

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Parent Brochure A Bit Hit

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ACCESS: A Day in the Life of A

ACCESS: A Day in the Life of A

ASLA's ACCESS June edition has shared a collection of the responses to our A Day In the Life of A... blog post series.

Thank you to everyone who contributed to the article and blog post series.

This article was first published in ACCESS, vol. 34, issue 2, June 2020.

You can download the PDF here.

 

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Snapshot of a School Library During COVID-19 #8

Snapshot of a School Library During COVID-19 #8

School libraries during covid

A Teacher Librarian at a school in WA shared the story about how their school library has responded to COVID-19.

Due to personal circumstances I was able to volunteer to supervise/teach the students of essential services parents that remained at the school. The number was small about 10-14 and the library is large enough to allow for students to spread out. This allowed other staff to focus on getting their online learning up and running.

The major benefits:
Most important: The students were happy, content, extremely well behaved, patient and showed resilience. They were all in a very familiar space that they know as a comforting, relaxing space. And they were thankful. I got to know students on a much deeper level and I was thanked everyday.

Staff were appreciative: It was appreciated. It was valued. And gave staff a break.

Parents: very appreciative, though we didn’t succeed on finishing every task the students went home happy having worked, played, read, and interacted kindly with each other. No arguments between siblings at all!

Our Library assistant was used within classrooms at this time due to the need elsewhere and the need to reduce contact between students and too many others.

The major tasks achieved during this time:

Copyright: keeping staff up to date with copyright issues.

Online learning: creating videos and tasks for students at home and for teachers: navigating library home screen, encyclopaedias, ClickView, Sora/Overdrive

Creating read aloud videos of books that follow our library curriculum i.e., the ones I would use if we were at school to improve students' engagement with literature.

Quarantining books when returned and shelving

Finding resources for teachers/parents: any resources that have been shared I have passed on to staff, though I try not to overwhelm them with too many emails, I try to wait till someone has collated a list and then pass it on.

The Response from students and staff:

School staff have been appreciative. I believe they realise the work load and the need to keep things running smoothly. They have been considerate of what can be achieved by one person.

Students both at home and in school have enjoyed the library lessons being created and the support that could be offered to all.

Final thoughts

It has been a tiring and yet very rewarding time. My focus has been only on the students and their well being. This has then followed through to the staff and parents' wellbeing.

Please note, not everyone would be in the personal situation that I have found myself in being able to supervise students and work long hours to make sure that library lessons are still running smoothly. I firmly believe that this should be voluntary at this time as everybody’s personal situation is so different.

Every other library task has been put on the back burner. No cataloguing, no displays designed for when library reopens, no enhancement of library programmes, no spur of the moment ideas to engage students, no stocktaking. I have gone back to the bare basics of “what do I need the students to know by the time they get back”, what books do I need to expose them to to continue with sharing the love of reading. How can I continue to share this love of reading?

Biggest learning curve/learning curve (failure) : hyperlinks don’t copy and paste! If you are trying to be super organised then this is not the best method!!!

If you would like to let us know what your school library is doing during COVID-19, you can let us know here.

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A Day in the Life of a Library Aide #1

A Day in the Life of a Library Aide #1

Meet our next guest library staff member. She is a library aide. She works in a school in Queensland that teaches students aged 3 to 18. She gave us a rundown of her day and what she loves about her job.

I love the flexibility of my role. Some days I am getting textbooks for students, organising digital textbook licences and liaising with heads of learning areas about resources, and other days I am creating fun and interactive displays to encourage students to read more (or sometimes all of this at once!)

Three words that best describe me are motivated, creative and excited.

If I had more time in my role I would run a parent-student book club, create more interactive displays and after school events and clubs (like a club where you could come and make items from books, like Harry Potter wands or dragon eggs or old maps for epic quests).

I start my day at 9am, which is perfect for heading to the beach before work. When I get to work, the library has already been open a few hours, manned by other library staff. I start my day by catching up on emails, fielding any requests from teachers for specific titles, checking for subject changes and students that will need new textbooks, and catching up on publisher emails who let me know about new books and resources.

At 9:15am I place an order for the library supplies one of my fellow librarians has requested. Then I jump back into the work I have been doing planning a display for our primary library. I gather resources, make a list of books I can display, and start creating a poster. I receive an email from a teacher requesting teacher resources for their subject, so I do a bit of research about the title, and draft up a request for a quote.

9:45am - a Year 8 class comes into the library for quiet reading. The teacher has requested a book chat, so I give the students a quick reminder of the library sections and show them some new books, pointing out some of my personal favourites and some that I highly recommend, then I help each student find a good book.

At 10am a teacher enquires about a book that a colleague has mentioned to her. It’s currently on loan, so I direct her to the State Library of Queensland. I write her an email with the details on joining and finding the resource she needs. Then it’s back to my display design.

At 10:30am I grab a few new books we have and head to a small conference room for our high school book club, leaving the other librarians to man the circulation desk and library area. For the next 45 minutes the students and I talk about the books we have been reading, things we liked or didn’t like about them and the stories we have been writing. We argue, talk really loudly, laugh a lot and have heaps of fun.

11:30. Time for morning tea. I grab something to eat and take a few minutes to jump back into reading the book I’m enjoying. Halfway through my break, a teacher comes looking for me and I go to help them find the textbook they need.

12noon. I get our national library network digest delivered to my inbox. It has a host of reviews, requests for help, ideas, tips, links and fun ideas. A quick read and then I mark it for follow up. I help do the returns and loans for a junior class that comes through for borrowing and answer a few requests for help finding books on the shelves.

1:00pm - Time for the student’s second break, so it’s out to the main library area to supervise, help readers find books and do a bit of reshelving.

1:40pm. Lunch time for me. Finally. A busy day means I’m pretty hungry (actually, I’m always hungry!!). I duck outside with my food to enjoy a bit of sunshine and fresh air while eating and reading my book (seriously, the only time I get to read as a librarian is on my breaks).

2pm: Back inside, I grab the pieces I have ready for a new display on sustainability, pulling down the old one we had up for Library Lovers Day. I find some new books about recycling and add them to the display stands. Then it’s back to my desk to update the digital textbook licence spreadsheet, working across three data inputs. Some students come up to my desk to ask to borrow (my desk has awesome wobbly chairs on the other side that are a big draw card to borrowers at my station). I manage to get the spreadsheet updated, so I shoot off an email to the textbook supplier, hitting send just as the bell rings.

At 3pm it’s back to the main library space to supervise students as they come in after school to study, do homework or read. While doing that, I’m reshelving books, talking to students about what they are reading, adding books to shelf displays and tidying furniture. Phone calls come in about students who need to meet their siblings or make it to the bus. I field questions about finding books and what a decimal fraction of 150 is (answer: no idea).

At 4pm everyone has settled in their homework and study enough that I can finish that email I was drafting about a newsletter featuring the latest library event and send it to the marketing person. While doing this, I loan out a few books, help a student track their reserved item and find pencils for the students who don’t have one.

4:30pm. Time to stock up the printers, order new paper, shut windows, tidy the furniture, and get the library ready for shut down.

At 4:45 we remind borrowers that the library will close soon and make sure younger students have someone coming to collect them. We do a few last minute loans and get ready to shut the library at 5pm.

5pm: head home and rest up for another exiting day tomorrow.

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As schools plan for closure, the school library teams get to work

What school libraries are doing to prepare for online learning

With the spread of COVID-19, some schools have already had to temporarily close and others are preparing for more wide-spread closures. Whether this comes to pass or not, you can count on school library teams to be prepared.

Even before this current threat, school libraries and the teams that work in them focus on maximum student engagement, whether that is inside the library or spread far and wide throughout the community. Many school libraries are already equipped for assisting students from home. Many school libraries have websites and social media, where they connect with students, parents and the community, sharing resources, links, research tips and new books. School libraries also often have an online library catalogue that students can browse from home.

Other school libraries have access to online collections of ebooks and audiobooks and databases. And library staff have curated collections of useful links, videos and research resources on accessible sites such as LibGuides and LearnPath.

Now, with the immediate focus on a possible need for online learning and distance learning, school library teams are reaching out to students and teachers alike to ensure they are prepared. Here are just a few of the things school library teams are doing for their schools.

  • Emailing teachers with a list of online learning resources
  • Creating screen capture videos on a range of "how to" topics, like accessing resources.
  • Reminding students how to use Public and State Library resources, such as catalogues of online books, audiobooks, research, databases, films and music.
  • Promoting the use of sites such as Clickview, which enables the sharing of video resources, and highlighting the use of quiz functions.
  • Teaching students information and digital literacy skills via video conferencing
  • Promoting ebook and audiobook collections
  • Preparing book packs to enable students to borrow hardcopy books while away from school
  • Creating "ask a librarian" tools, where staff and students can continue to get help from their school library staff remotely via chat tools
  • Emailing teachers with easy-to-share information about the Coronavirus.
  • Ensuring students have access to digital copies of their textbooks.

And it's not just the library team staff who are sharing and well prepared. Authors are creating and sharing virtual visits, lessons and Q&As, companies are freeing up access to online resources and library associations are sharing lists of resources.

Check out your school library's website and social media or get in touch with your school library's team to find out what online resources and services they offer.

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ABC News: School libraries hit by the loss of a dying breed as teacher librarians enter ‘survival mode’

Rebecca Carmody at ABC News reports on the trend of the loss of qualified teacher librarians in Australian schools, with a focus on literary researcher Margaret Merga's research into school libraries.

Read the full article on the ABC News website. 

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How Did We Get Here?

Teacher Librarians pioneered the introduction of technology in schools and still play a critical and leading role today. In this blog post Teacher Librarian Deb Robins looks back on 30 years as a Teacher Librarian and her key role in implementing technological change and ensuring equitable access for all students. She considers what the future might hold if this role ceases to exist.

 

Theories are sometimes all we are left with– and never just one. Perhaps all or none contribute to my quandary. “How did we get here?” I’m sure none of my experiences provide the whole answer, but one thing I’ve learned and not only from the Rolling Stones… you don’t always get what you ‘deserve’( to the tune of “You can’t always get what you wa-ant”?

If technology was supposed to be our downfall it makes sense to start with that particular fallacy. I recall, and I was there - we are surely the earliest IT adopters of any in the educational profession.

If everybody can access and operate computers today, is the Teacher-Librarian and the school library redundant?

I’ve been a Teacher Librarian for nearly 30 years. We might have started out as Teacher-in-Charge but most of us studied to be TLs for job security. My training was done in my own time and at my own expense, while I worked as a Teacher-in-Charge of a library.

Teacher Librarianship was recognised as a qualification never a promotion. I was a mother to three boys by this time. I worked five days a week, nights and every Sunday afternoon on library matters, and so my Grad Dip in Applied Science took me four years plus holiday schools. Nevertheless, it energised me to show both students and staff the path to information, literature and global citizenship long before they became buzz words for other educators.

A decade before, I was amongst the first secondary students in Queensland to learn basic programming when only one computer of enormous proportions could be found in Brisbane. We never saw it. Our command coded cards bundled with a rubber band, in sequence ready for the hopper, would be returned to us weeks later with a printout. Our Biology teacher, Mr C., used the same cards as answer cards and the computer marked our exams. I wasn’t inspired, nor a believer in the machine taking Australian jobs – computers seemed very cumbersome and slow.

Early Days

Our first computers in libraries were very basic but soon, for the cost of a small car, came a new breed of user-friendly Macintoshes and CD Roms loaded with interactive multimedia, talking stories like “Grandma & Me”. Personal computers were still rare and the only modem in the school was in the office. I begged access for a course project. I had to preface every line with one or other command – that’s if we could successfully connect. Characters OnLine was one of the most rewarding projects of my TL student days.

Photo by Federica Galli on Unsplash

Photo by Federica Galli on Unsplash

I’d like to think hundreds of children believed they were writing to the Troll from the Three Billy Goats Gruff. I became that Troll hidden inside a magical device and I ensured that each reply was constructed not only to suspend disbelief, but to demonstrate either a new fact or ethical standpoint.

Our modem connected us north through Darwin and out to the wide world participating in international web quests. Our bytes didn’t bounce around the country first - and I recall it was comparatively faster than our school broadband up until recent years. Back then, only library professionals we were using computers to print our catalogue cards and sprocket-hole printers, and later order catalogue records on 5¼ floppy disks.

Our precious Macintoshes gave us multi-volume Encyclopedias on just one CD Rom, but you needed a carrier cartridge to house the CD before inserting. We began to acquire IBM servers that were becoming more affordable – still the price of a small car. We barely had time to appreciate the advance in searching our catalogue with far less mental effort and seamless cross referencing. The logistics of automating a library and school-wide resources, took up all our spare energies and some closed down their services and non-contact lessons to achieve this feat. We worked with Library aides so many of us could do both.

I was privileged to oversee the automation of two school libraries. Computers no longer generated our catalogue cards. Our database held the information and students searched on an OPAC – the card drawers were for back-up and when we were confident, we’d throw them out or repurpose them.

Libraries were the single place in schools teaching students to use computers for real life purposes

We were the early adopters of technology and while there were many teachers beginning to take an interest in educational games for engagement, libraries were the single place in schools teaching students to use computers for real life purposes – keying in an inquiry and being handed the end result to take home. Perhaps this is still largely the case in a practical sense. Before the emergence of the internet our TL network began to share our regional resources more efficiently by combining and commissioning a federated catalogue on a single CD Rom. We sought to save time and money by sharing our resources between schools.

Article first published Education Views - July 7, 2016. Used with permission.

TLs were asked to help teach computer skills

After command driven operating systems, came the windows point and click interfaces we know today. Students and teachers quickly became proficient at using the devices and TLs were asked to help teach computer skills and maintain and circulate them in greater numbers. We bolstered staff by pushing every international project and webquest their way.

As the reliability of the internet grew, we started buying less information books and more online databases and services. We ventured into audio books long ago and ebooks more recently – integrating them seamlessly into our Library Management Systems and 24/7 catalogues. We are still grappling with the problems of hoaxes or post-facts, striving to make problem solving less haphazard by selection and criticism - sorting reliable sources of information and drilling into areas of the web beyond standard search indexing before taking pot luck with Google.

Teacher Librarians are needed more than ever to model practical applications and critical analysis of any problem, whether by the selection of tools or by communication and collaboration. There will always be a technical underclass, who do not have all the information or the skills to take full advance of it, but as Teacher Librarians, we are always available to change this.

 

Taking a broad sweep, I maintain that TL’s are still the only stewards of egalitarian environments in schools where access, ease of access and support is a given, there for the taking without fear or favour, without finishing first or jumping any arbitrary hurdle. With only one expectation – responsible use. As information specialists, technology is old hat to us but we are no longer allowed to bring the full force of our experience to this new IT arena – we have to watch the “right people” without TL training, reinvent the wheel.

It is perhaps only ourselves who see the irony of abandoning school libraries and labelling their Teacher Librarians and trained technicians as musty old bookworms. Technological tools truly flourished under our embrace.

 

In the course of navigating health, justice, or indeed any public workplace, I continue to notice that we school librarians with our technology cap, literature cap, research cap, citizenship cap…indeed so many caps to rival Slobodkina’s peddler in that classic picture book “Caps for Sale”…attempt with dwindling staff and budgets to serve our patrons far more frenetically in any given hour than just about any workplace I have visited – yes, we don’t always get what we deserve.

 

Deborah Robins is a graduate of Griffith Uni, Mt Gravatt CAE and QUT. The 80’s were a time of classroom teaching and raising a young family with her husband. Since 1990, she served as the Teacher Librarian in a handful of secondary, primary and high-top school libraries in regional Queensland. In 1995 she was awarded an Excellence in Education in the Outback award, affectionately known as the “Old McDonald” award.

 

 

 

Article: School Libraries Matter! The missing piece in the education puzzle

Article: School Libraries Matter - The Missing Piece in the Education Puzzle

"For some time now, there has been rising concern about the steady decline in the performance of Australian students in international testing such as the Programme for International Student Assessment (PISA) and the stagnation or decline in various aspects of our National Assessment Program. At the same time, staffing levels of qualified teacher librarians (TLs) are dropping around the nation.This article examines the skills Australian students will need for the future and how school library staff and services support these skills. The results of an ongoing study into library staffing levels in Australian Capital Territory (ACT) schools are shared and discussed. Future implications for the library profession are identified here."

Written by Teacher Librarians, Holly Godfree and Olivia Neilson, the School Libraries Matter! article explores the links between declining student achievement levels and declining library staffing arrangement.

PDF Download with editor's note

This article was first published in ACCESS, Volume 32, Issue 1, March 2018 and is shared here with the authors' permission.

 

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